3 Document Disaster Recovery Planning Tips for Auto Dealers
Data preservation is more important today than before. With a large number of online threats surrounding companies, it’s critical that business owners create a document disaster recovery plan to avoid data losses.
Online data security for auto dealers is not just a buzzword that should be ignored. Statistics show that the targeted online threats in the form of ransomware, phishing, malware, and others costs US enterprises $1.3 million on average.
So, how can you make your digital data more secure? What are the most effective ways to counter the threat posed by cybercriminals? The answer to these questions for auto dealers is to create a strong digital data recovery plan.
Creating a Digital Data Recovery Plan
A digital data disaster recovery plan will outline the steps needed to secure important company data. The plan contains detailed steps to protect against different threats to electronic documents.
Creating the plan is critical to secure data stored internally or on the cloud. Here are some important considerations when creating a digital data recovery plan.
1. Classification of Data
All of the company data are not equally important. Some data are more important than others. You need to group the data based on the risk to the company. This data classification will help you in creating specific policies for protecting data.
Categories of data can be created based on different factors. For instance, you can categorize the data based on their importance as follows.
- Confidential data — This type of data contains customer information that cannot be shared with others. Customer data should be protected against unauthorized access. This is critical as access to confidential customer data is in violation of data privacy laws.
- Legally Required Data — The category consists of all documents that are required as per federal or state legislation. The data protection may be required as part of the Data Protection Act and other legislation. The document also includes payroll, financial, and personal data.
- Public Data — This category of data consists of information that can be accessed freely by the public.
Proper categorizing of data can help in creating an appropriate disaster recovery plan. Priority should be given to high risk and legally required documents. This can help in ensuring that appropriate steps are taken to preserve data integrity based on the importance of the data.
2. Focus on CIA
Auto dealers need to focus on the CIA abbreviation when creating a data disaster protection planning. The focus should be on confidentiality, integrity, and availability.
Confidentiality relates to the protection of data from unauthorized access. Integrity is maintained by ensuring that unauthorized users are not able to access and modify important digital documents. Lastly, availability refers to ensuring that authorized users have continuous access to data.
3. Ensure Constant Back Up
The most important disaster recovery planning is to back up the data regularly. You need to back up the data at least every once a month. Important company critical data should be backed up even more frequently.
You should consider backing up local data online. Storing documents online is also recommended as it can secure company data.